You may be asking yourself why you would ever need to back up SharePoint online to local storage. Well, there actually are a variety of reasons that you may have; maybe they simply want faster access or some added security for the files. But having one on a local drive does make a difference. Even if your server crashes or there are just plain errors, the data is safeguarded. So, if you are interested in finding out how this is done, then you are in the right place. What we will be talking about here is how to back up SharePoint Online to local storage.

 

Why backup SharePoint Online to local storage

 

It is also essential to be conscious of common causes for backing up SharePoint Online to a local disk.

 

• We are able to access our SharePoint information directly without a web browser.
• If offline access is necessary, just save it on your local drive.
• Local backup provides us with extra protection for our documents. In case the server fails, we still have our documents.
• Additionally, recovery from local storage can be faster than recovery from a cloud backup.

 

Techniques for SharePoint Online backup to Local storage.

 

The first method that we will employ is the manual method. To implement this method, simply follow the steps described.

 

Manual method of SharePoint Online backup to the local drive

 

1. Open SharePoint using your web browser.
2. Locate the file or folder you require & click on it.
3. Right-click on that and choose “download” to download it.

 

That’s very easy. But if you’d rather have another, here are those steps:

 

1. Log into SharePoint using your Microsoft account.
2. Search for the Document Library & click on it.
3. After choosing it, tap Sync.
4. A new window will now open. Click on Sync Now.
5. Then, the SharePoint file synchronizes with OneDrive.
6. Next, go to File Explorer and find OneDrive.
7. Then, find that synced SharePoint folder in your OneDrive folder. Here, you can view, edit & save files.

 

 

Are these approaches sufficient to backup SharePoint Online to local storage?

 

Well, as for me, there is a safer way of doing this assignment, and these ways have some disadvantages too, like:

• To begin with, these techniques can’t restore all your data at once; you have to repeat the process repeatedly.
• In addition, such procedures can entail a long process with great technical expertise.
• This has no schedule option and often worries regular backups.
• Data may be lost in the process. So, be careful and use them as a precaution with a backup.

 

A safe way of backing up SharePoint Online to local storage

 

The best and safest method of backing up SharePoint Online to on-premises storage is with the use of the automated tool. Therefore, for that purpose, I have an excellent tool: the Shoviv SharePoint backup tool. The tool is the best solution for numerous reasons, including its being extremely user-friendly and incorporating all the tools one needs under one roof to streamline the process of backup.

 

The main characteristics of this SharePoint backup tool

 

• In this case, the users can import the entire library of documents, i.e., site pages and templates, in one go.
• Sites can, of course, be added with unlimited file size.
• In addition, users receive filtering and scheduling functionality.
• The software contains an Incremental backup to prevent duplication.
• SharePoint and Windows OS support all the versions.
• Moreover, the software also enables users to test it on all the parameters in the free version.

 

Shoviv SharePoint backup software – tutorial

 

1. Begin the Shoviv SharePoint Backup Tool.
2. Next, establish a link by introducing your SharePoint.
3. Then, define a Backup job and apply the filter option wherever necessary.
4. Also, use the schedule job option to back data at intervals.
5. Finally, verify the backup job settings and then click Finish.

 

Read More: Add SharePoint to File Explorer

 

Conclusion

 

SharePoint Online backup to Local storage is complicated, but it is very advantageous. However, manual backup can create numerous issues because of numerous disadvantages, so rather than using manual techniques, automated tools like the Shoviv SharePoint tool are much more advantageous because they have numerous useful features and are very easy to use.